Constitution of the European Association of Political Consultants
Adopted at the founding meeting on September 14th, 1996 in Vienna, Austria.
Amended at the General Assembly in Innsbruck, Austria, in 2002 and on May 28th, 2017
at the General Assembly in Brussels, Belgium.
ARTICLE I: Name, legal domicile and field of activity
The Association shall act under the name “European Association of Political
Consultants”, in short referred to as “EAPC”, having its legal domicile in Leibnitz/
Austria. The Association’s sphere of activity shall cover the entire European continent.
ARTICLE II: Purpose of the Association
The Association shall be a charitable organisation. The entire activity is not profitoriented. The activities of the EAPC, set out below, shall have the following objectives:
• Mutual exchange of experience among its members
• Development, fostering and support of democratic processes
• Fostering of political communication
ARTICLE III: Resources to be used for achieving the purposes of the Association
The following intangible and tangible resources shall be envisaged:
3.1. Intangible resources
• Implementation of conferences, seminars/workshops and events
• Organising an Award for political communication
• Information for members, public relations work
3.2. Tangible resources
• Membership fees
• Proceeds obtained from events
• Proceeds obtained from donations and sponsoring
• Subsidies and grants
ARTICLE IV: Membership
4.1. Membership of the European Association of Political Consultants may be
subdivided into regular members and honorary members.
4.2. Regular members shall be deemed to be persons who dedicate themselves to
the activities of the Association and pay their membership fee.
4.3. Honorary members shall be deemed to be persons to whom an honorary
membership has been granted on account of their special merits or outstanding
achievements. Honorary members do not need to pay any membership fees.
ARTICLE V: Obtaining membership
5.1. Persons willing to support the purposes of the Association may become
members of the Association.
5.2. The General Assembly shall be entitled to decide on an applicant’s admission
to the Association.
5.3. Any individual wishing to become a member shall be required to present
recommendations by at least two active members and must endorse the EAPC
Code of Conduct by signing the same.
5.4. For a preliminary admission, submission of their completed Application form
as well as an up to date CV and a photograph for presentation purposes on the
website shall be required.
5.5. The annual membership fee shall be payable by 31st January of the respective
membership year at the latest, respectively until the 1st of the month following
ARTICLE VI: Termination of the membership
6.1. Membership shall expire as a result of death, voluntary resignation or in the
event of expulsion.
6.2. A voluntary resignation shall be possible at the end of a calendar year.
A written cancellation with a minimum three-month notice period prior to the
date of resignation shall be required in order to become effective.
6.3. Individual members may be expelled for conduct damaging to the Association
upon the decision of the Board.
6.4. Membership shall expire automatically if a member fails to pay their
membership fees for the respective current year by the month of April at the
latest despite reminder letters being sent, or if the member refuses to sign the
Association’s Code of Conduct.
6.5. Honorary membership may be revoked for particularly serious reasons upon
the Board’s motion by the General Assembly.
ARTICLE VII: Rights and obligations of members
7.1. Members of the Association shall be entitled to attend all meetings and events
organised by the Association in accordance with the specified conditions.
7.2. Members shall be entitled to both active and passive right to vote.
ARTICLE VIII: Bodies of the European Association of Political Consultants
The bodies of the Association are the following:
8.1. The General Assembly
8.2. The Board
8.3. The auditors
8.4. A mediation committee elected for the Code of Conduct.
The Board may, if need be, appoint further working groups.
ARTICLE IX: The General Assembly
9.1. The General Assembly shall take place annually.
9.2. An extraordinary General Assembly may be convened upon the Board’s decision
or at a written request to be submitted by at least one quarter of the members.
9.3. All members must be notified in writing either via postal mail or e-mail at least
four weeks prior to the scheduled date of a regular or extraordinary General
Assembly. The invitation must contain the date, place, time and agenda.
9.4. Any motions and requests to the General Assembly must be submitted to the
President of the Association via e-mail at least one week prior to the
scheduled date of the General Assembly at the latest.
9.5. Decisions may only be taken for topics contained on the agenda.
The passing of a resolution on the summoning of an extraordinary
General Assembly shall constitute an exception thereof.
9.6. All members and honorary members shall be entitled to attend
the General Assembly. To attend, members must have paid their
membership fees. Every member shall be entitled to one vote. It is not
permissible to transfer voting rights.
9.7. The General Assembly shall have a quorum if at least half its members
are present. Should fewer than half of members be present, then the General
Assembly shall have a quorum after a delayed period of thirty minutes and
without any amendments to the agenda in any case, irrespective of the number
of the participants.
9.8. All elections and resolutions shall require a simple majority of votes of the
9.9. Any decisions on amendments to the constitution or the dissolution of the
Association shall require a two-thirds majority.
9.10. The President shall preside over the General Assembly; in the event of his/her
being prevented from carrying out those duties, they shall be performed by one
of his/her Vice-Presidents. If the latter are prevented from being present as well,
then the General Assembly shall be presided over by the most senior member
of the Board.
ARTICLE X: Tasks and Duties of the General Assembly
The General Assembly shall be responsible for the following tasks and duties:
10.1. Acceptance and approval of the reports presented by the Board and the
auditors, in particular the financial report and the financial statement.
10.2. Discharging the members of the Board and the auditors.
10.3. Election and dismissal of the members of the Board and the auditors.
10.4. Taking decisions on submitted motions and requests.
10.5. Fixing the membership fee for the next calendar year.
10.6. Acceptance of new members.
10.7. Granting and revoking honorary memberships.
10.8. Discussing and taking decisions on all other agenda items.
ARTICLE XI: The Board
11.1. The Board shall consist of the following members:
• Two Vice-Presidents
• Two further Members of the Board
11.2. The Board shall be elected by the members at the General Assembly.
In the event of a withdrawal of a Board member, the Board shall be entitled
to co-opt a member eligible for election for the respective tasks and duties.
The subsequent election shall take place at the next General Assembly.
11.3. The Board’s term of office shall be two years. A re-election, with the
exception of the President’s office, shall be possible.
11.4. Meetings of the Board shall be convened by the President in writing either
via e-mail or orally; in case of his/her being prevented from carrying out those
duties, they shall be performed by one of the Vice-Presidents.
If the latter are also prevented from performing these tasks, the most senior
member of the Board shall convene the meeting.
11.5. The Board shall have a quorum if all members have been invited and
at least half of its members are present.
11.6. The Board shall take its decisions with a simple majority.
11.7. The meetings shall be presided over by the President; in the event of his/her
being prevented from attending, one of the Vice-Presidents shall perform these
duties. Should none of these Board members be present, then the meeting
shall be presided over by the most senior member of the Board.
11.8. The position of a Board member shall expire upon death, resignation or
11.9. The members of the Board may declare their resignation from office in writing
at any time. The letter of resignation must be submitted in writing to all
remaining members of the Board. A resignation of the entire Board shall only
be possible at a General Assembly.
ARTICLE XII: Duties and tasks of the Board
The Board shall be responsible for the management of the Association. Its scope of
competence shall cover the following tasks and duties:
12.1. Management of the Association’s funds, keeping detailed records of the
revenue and expenditures. Drawing up the financial report and presenting it to
the General Assembly, whilst the fiscal year of the Association shall correspond
to the calendar year respectively.
12.2. Announcing, preparing and implementing the General Assembly.
12.3. Producing information for the members on the development of the Association.
12.4. Keeping records of the members’ register.
12.5. Ensuring an informative and attractive website.
12.6. Organising and implementing events.
12.7. Taking decisions on the delegation of tasks and duties to committees or
12.8. Establishing and terminating employment relationships.
ARTICLE XIII: Special responsibilities and duties of individual Board members
13.1. The President shall be responsible for the Association’s daily operations and
business and shall represent the Association in external relationships.
13.2. The documents of the Association shall require the President’s signature in
order to be deemed valid. In all financial affairs, the Treasurer’s signature shall
13.3. Any transactions conducted within the Board shall require the consent of the
Board and the auditors.
13.4. The President shall preside over all meetings of the Board and the
General Assembly. In the case of an emergency, he/she shall be entitled to
decide on matters falling within the scope of competence of the Board or the
General Assembly on the basis of his/her own assessment and responsibility.
These decisions shall, however, require the subsequent approval by the
competent body. The President is also responsible for taking the minutes
of the Board meetings and the General Assembly, but he/she can delegate
that task to another Board Member.
13.5. The Treasurer shall be responsible for the proper conduct of the Association.
13.6. In the event of being prevented from executing these duties, the deputies shall
perform the respective tasks to be fulfilled.
ARTICLE XIV: The auditors
14.1. The Association shall elect at the General Assembly two auditors
from among the Association’s Past Presidents. Should none of the Past
Presidents be available, the General Assembly shall elect the auditors from
among its members.
14.2. The term of office shall be two years, a re-election shall be permissible.
14.3. The auditors report shall confirm the correctness and the proper use
of the funds in accordance with the decisions taken as well as accurate
accounting. Any alleged misconduct or risks to the further existence of the
Association must be reported immediately. The auditors shall report to
the Board as well as to the General Assembly.
ARTICLE XV: The mediation committee elected for the Code of Conduct
15.1. The General Assembly shall elect, additionally, a conciliation committee for the
handling of potential procedures arising in connection with the Code of Conduct.
15.2. The term of office shall be two years, aligned with the election of the Board.
15.3. The conciliation committee shall consist of three members: ideally three Past
15.4. The committee shall only take measures in the event of a written report against
a member of the Association and shall take its decision by a simple majority.
All decisions shall be justified in writing.
ARTICLE XVI: Voluntary dissolution of the Association
16.1. A voluntary dissolution may only be decided upon by a two-thirds majority
by way of an extraordinary General Assembly to be convened for such particular
16.2. Upon the Association’s dissolution, the General Assembly shall decide on the
use of the Association’s property and funds and/or the payment of any potential
16.3. The existing funds may only be transferred to charitable organisations and
16.4. The last Board of the Association or its President prior to the dissolution shall
notify the competent authority, i.e. the Bezirkshauptmannschaft Leibnitz
(district authority of Leibnitz, Austria), of the voluntary dissolution within four
weeks after the passing of the resolution in writing.